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Meeting Agenda Builder

Most meetings fail because there's no clear structure. Describe your objective and topics, and get a shareable agenda that keeps everyone focused.

Tell us about your meeting

AI-generated output

Fill in the meeting details above and click Build to get your agenda.

How it works

Enter your meeting objective — the specific outcome or decision that needs to come from this meeting. A clear objective is the difference between a productive meeting and a talking session.

Add the topics you want to cover, the attendees and their roles, the duration, and the meeting type. The AI uses this to structure and time the agenda appropriately.

You get a timed agenda, a clearly stated objective, pre-read suggestions, and a facilitation tip tailored to your meeting type — ready to paste into a calendar invite or Slack message.

Practical example

For example, a 60-minute product decision meeting with 5 stakeholders and the objective "decide on Q3 feature priority" might generate: 5 min check-in, 10 min context review, 25 min prioritisation discussion (with a voting technique), 15 min decision and owner assignment, 5 min next steps.

The facilitation tip for a decision meeting might be: "State the decision criteria at the start, not the options — it prevents anchoring bias and keeps the discussion more rigorous."

Frequently asked questions

Why does the objective matter so much?

The objective determines the entire structure of the meeting. A meeting to "make a decision" needs a different format than one to "generate ideas" — different time allocation, different facilitation techniques, different pre-reads. Without a clear objective, agendas tend to be topic lists with no direction, which is why most meetings feel unproductive.

Can I use this for recurring meetings like standups?

Yes. For standups, select the weekly standup type and enter your team size and the three standard questions (what did you do, what will you do, any blockers). The AI will produce a tight, time-boxed format you can reuse each week.

What is the pre-read suggestion?

For many meeting types, especially decision and client meetings, participants arrive more prepared and decisions happen faster when they have context beforehand. The pre-read suggestion identifies what documents, data, or background knowledge attendees should review — and ideally share — 24 hours before the meeting.

How do I share the agenda?

The generated agenda is formatted as plain text that you can copy directly into a calendar invite description, a Slack message, or a Notion / Confluence page. You can also save it to your favourites to come back to it later.

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